The below rental guidelines are accurate as of January 1st, 2025. For a full list of rules regarding a private rental, please click here https://overlooklake.com/wp-content/uploads/2025/01/OL-Rental-Agreement-1.pdf
OVERLOOK CLUBHOUSE RENTAL GUIDELINES Clubhouse Reservation Rules
•The Overlook clubhouse can be reserved by Overlook residents only.
•All uses of the clubhouse require that a reservation request is submitted to Braesael andapproved.
•Residents must complete a rental agreement for all neighborhood and private eventsthey organize.
•A rental agreement covers one event; it cannot be applied to multiple different events orrecurring instances of the same/similar event.Clubhouse Reservation Types *All events are limited to [#] attendees per fire code unless additional shelter is obtained.

Board of Directors and Committee meetings and events:
•Organized by Board or Committee members
•Reservation request submitted by a Board or Committee member; no rental agreementor fee required.
•Covered by HOA insurance.
•Board meetings required to be open to all residents (eblast invite sent to all residents; noRSVP required; displayed on events calendar).
•Committee events are open to all residents (eblast invite sent to all residents; no RSVPrequired; displayed on events calendar).
•Committee meetings are not required to be open to all residents (no eblast invite sent;not displayed on events calendar).

Neighborhood events:
•Organized by residents.
•Reservation and rental agreement submitted by a resident; no fee required.
•Covered by resident’s insurance.
•Required to be open to all residents (eblast invite sent to all residents with RSVP to organizer; displayed on events calendar).
•Only 4 recurring events can be booked simultaneously, with a maximum of 4 active reservations at any given time per group.
•Residents may not charge fees for neighborhood events. Donations may be requested but not required for attendance.

Private events:
•Organized by residents.
•Reservation and rental agreement by a resident.
•Covered by resident’s insurance.
•Not required to be open to all residents (no e-blast invite sent; displayed as “private” on events calendar)

For the time being, the tennis court reservations are here https://overlook.onlinecourtreservations.com/reservations, but they will be moving to the Overlooklake.com booking calendar

The basketball court is currently operated as first come, first served. No reservations are required at this time. The board reserves the right to modify this policy in the future should a change be warranted. Please note that the basketball court, as with other amenities, are reserved for Overlook residents in good standing

Yes! There is a soccer field on Andrew James Drive near the front of the neighborhood. Please note that the soccer field is reserved for the residents and their accompanying guests

There is not a dedicated dog park in the Overlook Community. The closest one is at the Shuffle Town Park on Belhaven Blvd. There many walking trials and sidewalk areas with in the community excellent and enjoyable for walking dogs. There are numerous convenient dog waste stations along these areas as well. Please help us keep our trails and sidewalks clear of pet waste.

All streets, sidewalks, streetlights, street signs, storm drains and crosswalks are maintained by the city of Charlotte. All common areas and amenities are maintained by and the responsibility of the HOA

The gazebo is currently operated as first come, first served. No reservations are required at this time. The board reserves the right to modify this policy in the future should a change be warranted. Please note that the gazebo, as with other amenities, are reserved for Overlook residents in good standing

The soccer field is currently operated as first come, first served. No reservations are required at this time. The board reserves the right to modify this policy in the future should a change be warranted. Please note that the soccer field, as with other amenities, are reserved for Overlook residents in good standing

The swimming pool is for the enjoyment of all Overlook and their guests. Homeowners will be limited to four (4) additional guests not residing in the home. The homeowner/resident must be present when their guests are at the pool.
At all times, swimmers 13 years of age and under must be accompanied by an adult or caregiver who must be 16 years of age or older, no exceptions. The caregiver must be a resident or a person designated in writing by the resident.
Residents who would like to have a party at the pool must realize that their exclusive use of the pool is not permitted.

The guidelines for reserving the tennis and pickleball courts are as follows:

1. Courts are solely for tennis and pickleball. No pets, skateboards, bicycles, etc., are allowed.

2. Only Overlook residents in good standing may reserve a court online for themselves and members of their households.
a. The resident who made the reservation, or a member of their household, must be present on the court during play.

3. Residents are NOT required to make a reservation to play, but reservations take precedence over walk-up.
a. Players with court reservations have a 15-minute grace period in which to begin play. After that time, the court reservation is forfeited.
b. If unable to keep a reservation, a player should cancel the court time so that it may be available to others.
c. Provided no one is waiting, players may continue to use the courts after their time is up.

4. Court 1 can be reserved for either pickleball or tennis. Court 2 is reserved for tennis only.
a. If either Court 1a or 1b are booked for pickleball, a tennis reservation cannot be made.

5. Courts can be reserved no more than 3 days in advance.

6. Maximum reservation time per household is 1.5 hours per day 7.5 hours per week.
a. Residents may not reserve consecutive blocks of time or multiple courts at once.